Littlebird quickstart guide

A guide to making Littlebird work for you

In this article

• The four core features

• The Chat Library: pre-built prompts

• Use cases: what to actually do with Littlebird

The four core features

Chat

Chat is the main way you interact with Littlebird. Open the app, type what you need, and Littlebird responds using the context it has accumulated from your screen. Think of it like texting a smart colleague who's been watching your workflow.

Key habits:

• Star your most-used chats by clicking the star icon in the top right of any chat window. Starred chats stay pinned at the top of your sidebar

• Use separate chats for separate tasks. Don't pile everything into one thread. One chat for planning, one for drafting an email, one for reviewing a project

• Refresh long-running threads. After about 30 days, start a fresh chat and open it with a brief "here's where we left off" summary. Long threads can lose precision over time

Meeting Notes

Meeting Notes transcribes and summarizes any conversation, call, or audio that plays through your Mac. Before any important call:

1. Go to Meetings in the left sidebar

2. Click + New Note

3. Start your call, Littlebird transcribes the audio in real time

4. When the call ends, click Stop

You'll receive a full text transcript and an AI-generated summary. From this point forward, that conversation is permanently searchable and queryable. You can ask Littlebird about it in any future chat.

Meeting Notes also works for non-meetings: You can use it to transcribe webinars, training videos, podcasts, or any other audio content you want to absorb into your knowledge base.

Hummingbird

Press Option + Option (double-tap the Option key) at any time to bring up a floating Littlebird window over your current application. This is your on-demand assistant that works alongside whatever you're doing.

Use it when:

• You're in a document and want feedback without switching windows

• You're on a live call and need to look something up without anyone seeing

• You're reading an email and want to draft a reply on the spot

• You're in your CRM and want to query a deal or contact

• You're browsing and want to synthesize what you've been reading

Hummingbird reads your active window plus the live meeting transcript (if a meeting is running) simultaneously. It's the fastest path from question to answer in any context.

Routines

Routines are prompts that run automatically on a schedule. They're ideal for anything you do repeatedly, daily briefings, weekly reviews, end-of-day logs, and email digests. Instead of remembering to do these manually, Littlebird handles them and notifies you when the output is ready.

To create a Routine:

1. Go to Routines in the left sidebar

2. Click New Routine > Custom Routine

3. Name it, set the schedule (daily, weekly, specific days), and write the prompt

4. Save and let it run

Routines you should consider setting up in your first two weeks:

The Chat Library: pre-built prompts

Click the Chat Library icon to access a collection of ready-made prompts. These are pre-built workflows that cover the most common use cases. Click any prompt, and it opens a new chat with the prompt pre-loaded.

Here are the most popular ones and when to use them:

Use cases: what to actually do with Littlebird

This section is organized by category so you can jump to what's most relevant. Every prompt below works exactly as written, just replace the bracketed placeholders with your specifics.

Meetings and calls

Pre-meeting prep:

"Prep me for my call with [person or group]. Summarize what I know about them, our recent history, any open items, and the most important things I should be ready to discuss. Format as a one-page briefing."

Post-meeting follow-up email:

"Review the meeting note from my call with [person] today. Draft a follow-up email summarizing what we discussed, the key decisions, and the next steps for each party. Keep the tone [warm/professional/brief]."

Extract action items:

"Review the meeting note titled [meeting name]. List every action item, who owns it, and any deadlines mentioned."

Catch up on a meeting you missed:

"I wasn't able to attend [meeting name] today. Review the meeting note and give me a full summary: what was discussed, what was decided, and what's expected of me."

Planning and prioritization

Turn a goal into a full project plan:

1. Open a new chat > click Chat Library > select Turn My Goals into a Plan

2. Input your goal and deadline

3. Get a phased plan with milestones and tasks

Daily prioritization:

"Review my calendar and open tasks for today. What should I focus on first? Prioritize by urgency and impact. If anything takes under 15 minutes, tell me to knock it out now."

Project status check:

"Give me a status update on [project name]. What's been completed, what's in progress, and what's at risk? Base this on my recent activity and communications."

Email and communication

Morning email triage:

"Review my unread emails from the past 24 hours. Organize by urgency. Flag anything that requires a same-day response and draft a brief reply for each of those."

Draft a response:

Open the email in your client and press Option + Option for Hummingbird:

"Draft a reply to the email on my screen. [Add any specific instructions: e.g., 'Decline politely but suggest next week' or 'Accept and confirm the timeline.']"

Outreach and prospecting:

"I want to reach out to [type of contact or company]. Based on what you know about my work, draft a personalized outreach message that connects my experience to their situation."

Research and writing

Synthesize what you've been reading:

"I've been researching [topic] in my browser. Based on what I've been reading, summarize the key points, highlight the most useful findings, and identify any gaps I should look into next."

Draft a document from context:

"I need to write a [report/proposal/brief/article] about [topic]. Based on what you know from my recent work and research, take a first pass. Include [any specific sections or structure]."

Review what's on your screen:

Press Option + Option for Hummingbird:

"Review the document on my screen. Give me feedback: what's working, what's unclear, and what should I change."

Productivity and self-awareness

Weekly time audit:

"Review my activity for the past week. Break down how I spent my time by project, client, or category. Include meetings, deep work, email, and anything that looks like distraction. Give me a percentage breakdown."

Distraction tracking:

"How many times did I visit [site or app name] this week? Give me a raw count and estimated total time."

End-of-day debrief:

"Review everything I worked on today. What got done? What didn't? What's still open? What should I prioritize first thing tomorrow?"

Team management (for anyone with direct reports)

One-on-one prep:

Create a dedicated, starred chat for each direct report. Before each meeting:

"Prep me for my one-on-one with [name]. Review our previous conversations and meeting notes. What were the open items from last time? What should I follow up on?"

After the one-on-one:

"We just finished our one-on-one with [name]. Review the meeting note and summarize: what was discussed, what was decided, and the action items for each of us."

Team status view:

"Review my communications and activity related to my team over the past week. For each team member, give me a brief summary of what's in motion and anything that appears stalled or at risk."

Calendar management

Create an event:

"Create a calendar event on [date] at [time] for [purpose]. Include an agenda in the description covering [topics]. Show me a preview before creating it."

Review upcoming schedule:

"What does my schedule look like for the rest of this week? Flag any conflicts, back-to-back blocks with no buffer, and any meetings I should prep for."